Facilities and
Safety Lead/Relocation Lead


Job Description

This role is an incredibly exciting and unique appointment comprising of two-stages:

Firstly, leading the operational coordination of the move to a New Veterinary Hospital supporting the relocation of People, Facilities, Equipment and Operational and Clinical Services from the existing hospital site to our new £20m world-leading veterinary referral centre. Working closely with the Construction Project Team and the hospital SLT, the position will be the primary lead on the link between the two sites, ensuring a seamless transition for all Clients, Patients and Associates, preserving business continuity.

The role will bring together the various Workstream Leaders with strong elements of Programme Management to ensure the successful delivery of the Hospital Relocation.

Secondly, following the successful relocation of the hospital function, the position holder will continue as Facilities and Safety lead for the new site, responsible for the day-to-day Facilities Management and on-site Health and Safety practices, reporting to the Hospital Director.

Key responsibilities:

Leadership

  • Represent the Health, Safety and Facilities agenda at SLT level ensuring integration and collaboration across all areas of the hospital in the pursuit of operational excellence and compliance.
  • Manage performance measures including maintenance, breakdowns, servicing, audits, third-party contracts, in line with contracts, SLA’s and budget.
  • Input into hospital business plans, owning performance, quality and growth within your area of responsibilities i.e., H&S / facilities and supporting the wider team to deliver theirs.
  • Interface with Linnaeus stakeholders as required e.g., Finance Business Partner, Procurement, Central Property and Central H&S for technical support, implementing national policies and change projects.
  • Lead the H&S and facilities agenda
  • Teamwork, lead change programmes and collaborative leadership.
  • Promote, develop, and establish a positive safety culture within the hospitals.
  • Maintain an up-to-date knowledge of relevant health and safety legislation and best practice.
  • Be a leader that focusses on personal and technical self-development as a role model for continuous improvement in others.
  • Work alongside and support the Linnaeus Health and Safety Advisors, in delivering the company H&S objectives as they relate to the relevant practices.

Workforce

  • Build a culture of safety and compliance across the workforce ensuring timely and effective communication across the team.
  • Ensure all Associates are aware and familiar with the protocols to manage hospital facilities effectively including reporting and managing issues relating to facility usage, maintenance, safety and hygiene.
  • Deliver training to the leadership team and front-line leaders for new projects including the creation of user manuals and supporting materials/guidance in relation to safety and facilities.
  • Engage and listen to the workforce regarding concerns surrounding health, safety and facilities and work collaboratively with the teams to ensure the hospital is safe and set-up to deliver high quality care.
  • Ensure compliance and delivery of health and safety/compliance related training and performance KPI’s across the workforce.
  • Ensure all accidents and near misses are reported and investigated in line with internal policies.

Process and Patient Flow

  • Continually improve the agenda by exploring new ways of working, innovation, technology that enhance our service offering and reduce costs – benchmarking with other Linnaeus practices as required, creating and proposing commercial business cases for change.
  • Ensure that the building and its facilities are compliant with all health and safety regulations.
  • Management of all onsite facilities, equipment. Ensuring appropriate equipment is in place, manage and coordinate contractors.
  • Ensure policies, processes, procedures, arrangements and ways of working are simple and efficient and can scale as the hospitals grow.
  • Champion the environment, sustainability practices and monitor local community impact of the organisation.

Growth

  • Ensure policies, processes, procedures, arrangements and ways of working are simple and efficient and can scale as the hospitals grow.
  • Champion the environment, sustainability practices and monitor local community impact of the organisation.


Opportunities for career development

This is a unique opportunity to join Southfields Veterinary Specialists as we have moved to our brand new 42,000 sq. ft state-of-the-art facilities. You will lead a team responsible for facilities management of one of the UK’s most advanced veterinary referral centres.

Southfields Veterinary Specialists is part of The Linnaeus Group – a vibrant, forward-thinking partnership of highly respected veterinary practices across the UK, comprising some of the best clinicians in the profession. Linnaeus invests in quality practices who put patient care at the heart of everything they do. We are incredibly proud of each and every member of our diverse portfolio, from the UK’s most respected small animal referral centres to our selection of high quality first opinion practices.

To find out more about career development with Linnaeus, visit https://www.linnaeusgroup.co.uk/careers


What kind of person you need to be

Experience:

  • Building integration and relocations.
  • Basic Programme Management
  • Partnering with senior leadership teams.
  • Developing / coaching other team members.
  • Building / changing culture.
  • Leading/complementing change
  • Process improvement and reengineering.
  • Managing third party contractors / service providers

Knowledge:

  • Extensive understanding of H&S legislation and compliance needs.
  • All aspects of Microsoft Office programmes.
  • Understanding of GDPR.
  • Commercial acumen.
  • Analytical capability.
  • Understanding of the insurance claims process.
  • Basic building


Specific experiences / qualifications / status / citizenship requirements

  • Adaptable leadership and management skills.
  • Excellent communication and interpersonal skills.
  • Excellent problem-solving skills with a “can-do” attitude.
  • Coaching and mentoring skills.
  • Educated to A-Level or equivalent level of demonstrable experience.
  • National NEBOSH Diploma in Occupational Health and Safety.
  • IOSH accreditations.

Desirable

  • IWFM Accreditations.
  • IOSH.
  • Leadership/management courses / qualifications.
  • Finance / Commercial courses / qualifications.
  • Facilities management experience.
  • Experience in the veterinary industry.

Why Southfields?

Southfields is the new name in referral services.  It’s a very exciting time to join a forward-thinking and highly motivated team that has the support of the Linnaeus Group, providing significant investment in providing new innovative services, a contemporary state-of-the art working environment and commitment to personal and career development. With an excellent support team in place, you’ll be able to concentrate on what you do best in a friendly and supportive practice.


What's on Offer?

  • Full-time role
  • Competitive salary
  • A generous benefits package
  • A good work-life balance
  • Opportunities for progression
  • Excellent location – only 30 minutes by train from central London, within easy reach of the beautiful Essex countryside and we are extremely well located for international travel links by air and train.

Application Form

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